BYLAWS of the Creekside Owners Protective Association (C.O.P.A.)
The Creekside Owners Protective Association (C.O.P.A.) is a grassroots
organization of people living within the Thornton Creek watershed who are
committed both to preserving the health of the creek and to protecting
the rights of the riparian owners of Thornton Creek and its tributaries.
A. Membership in the Creekside Owners Protective Association (hereinafter called "C.O.P.A.") is open to any person
living within the Thornton Creek watershed who subscribes to the purposes
of the organization and whose completed application is accepted by the
B. Dues shall be $15.00 per year per member
payable on or before the anniversary of the date of joining.
C. The Treasurer shall mail renewal notices
30 days prior to due date. Membership shall cease in the event that
dues remain unpaid 60 days after due date.
D. A member may be expelled on the following
1. For cause, including, e.g., acting
without prior authorization in the name of C.O.P.A. or acting in a manner so
egregious as to harm the good name of C.O.P.A.; and
2. Upon two-thirds majority vote
of the membership present and voting upon at least 30, but no more than
40 daysí mailed notice detailing the intent to expel and the date such
action is to be taken.
E. A memberís rights may be summarily
suspended by the Operations Committee on a majority vote that a member
has acted in a manner damaging to the good name of C.O.P.A. or obstructing its
purpose. Such suspension shall run until affirmed or overturned by
a two-thirds majority vote of the membership present and voting at a meeting
at least 30 but no more than 40 days after a mailed notice of intent to
suspend. Suspension of rights by the Operations Committee shall lapse,
if not affirmed by a two-thirds vote of the membership within 45 days of
being imposed. Such suspension by the Operations Committee is not
A. Each member in good standing who has
been a member for at least 30 days and has attended one full general membership
meeting shall be entitled to one vote on each matter submitted to a vote
of the membership.
B. No voting by proxy shall be allowed.
C. A quorum of any membership meeting
shall be eight members.
D. For the resolution of any issue or
election to any office, a simple majority shall be required unless otherwise
specifically stated elsewhere in these bylaws.
OFFICERS, DUTIES, TERMS OF OFFICE, VACANCIES,
RECALL OF OFFICERS
1. President. Duties shall
include presiding at all meetings of the general membership; signing of
all correspondence leaving the organization; being a signatory of the C.O.P.A.
bank account; serving as a spokesperson for the organization in all external
relations; being an ex-officio member of all committees except the Nominating
2. First Vice-President. Duties
shall include carrying out all duties of the President in the Presidentís
absence, and convening and chairing the Nominating Committee.
3. Second Vice-President.
Duties shall include handling all matters relating to membership status
and keeping the membership rolls current.
4. Secretary. Duties shall
include recording the minutes of general membership meetings, keeping records
of the organization, maintaining a correspondence log, and any other duties
as shall be determined by the membership and as otherwise set forth in
Robertís Rules of Order suggested bylaws.
5. Treasurer. Duties shall
include collecting dues, keeping an account of the organization finances,
being a signatory on the organization bank account, and sending notice
of membership status.
B. Terms of Office.
Officers shall serve for a period
of one year, or until their successors are elected. No person shall
serve in an office more than four consecutive years. Completing eight
months or more of an unexpired term shall count as one year. Term
of office shall commence as soon as votes are tallied and the results announced.
A vacancy in an office shall be
filled on a majority vote of the members present and voting, after 30 daysí
notice mailed by the Secretary, at the general membership meeting next
scheduled or which satisfies this notice provision, or at a special meeting
called on the same notice for this purpose. The Operations Committee,
by majority vote of the full committee, may name a member to fill the vacancy
on a pro tem basis until the vacancy is filled by the members in the manner
D. Recall of Officers.
By a two-thirds vote of those members
present and voting at a meeting at least 30 but not over 45 days after
notice is mailed to membersí last known home addresses on file with C.O.P.A.
of intent to recall an officer, any officer may be recalled for cause,
1. Dereliction of duty. Dereliction
of duty shall include:
a. Failure to attend three successive
meetings of the Operations Committee.
b. Acting without authority in
the name of C.O.P.A. in a manner inconsistent with the purposes of the organization.
A. Elections for officers shall be the
first order of business at the annual membership meeting.
B. A Nominating Committee of at least
three members shall be elected by the membership two months prior to the
annual meeting. The committee shall present a slate of at least one
candidate for each position one month prior to the annual meeting.
C. In any election, members may self-nominate
or nominations may come from the floor. Nominees must be members
and, before nominations are closed, agree to serve.
D. Ballots for officers may be cast at
the meeting or must be postmarked 10 days prior to the annual election
A. Responsibility for the affairs of the
organization shall reside with the Operations Committee, which shall consist
of a President, First Vice President, Second Vice President, Secretary
B. The Operations Committee shall meet
on a monthly basis. The March meeting of the Operations Committee
shall be at a date, time, and place of its convenience within the week
prior to the annual membership meeting.
C. A quorum for the Operations Committee
shall be three officers.
D. The Operations Committee shall establish,
revise and maintain the C.O.P.A. annual calendar and the organizationís annual
A. There shall be an annual membership
meeting in March at which the election of officers shall occur.
B. Membership meetings shall occur quarterly
at a minimum, on a date designated by the annual calendar. Place
and time of meetings shall be determined and/or confirmed during the course
of each membership meeting or next occurring Operations Committee Meeting.
C. Special meetings may be called by the
1. the President;
2. a quorum of the Operations Committee;
3. a petition signed by 10 members
in good standing and presented to a member of the Operations Committee.
D. Special meetings shall be held within
30 days, but no sooner than 10 days of receipt of petition, with a minimum
of 10 daysí mailed notice to the membership. Special meetings shall
act only on such business as is contained in the petition and relayed via
the call for a special meeting.
E. All meetings of C.O.P.A. committees shall
be open to observation by all members of C.O.P.A., and said meetings shall be
open to participation by non-committee members at the agreement of the
committee Chair with the exception that the Operations Committee shall
have the option to hold a closed executive session during any scheduled
F. Notice of general meetings shall take
the form of an agenda specifying date, time, and place and shall be mailed
to the membership by the Secretary, or Secretaryís designee, 10 days before
G. Notice of special meetings shall be
mailed a minimum of 10 days before the meeting and shall announce the specific
and limited purpose of the meeting.
H. Emergency Meetings.
1. Any member may request that the
Operations Committee call an emergency meeting of the membership, but only
the Operations Committee may call an emergency meeting. It shall
require a unanimous vote of the Operations Committee if only a quorum is
present. It shall require a majority of the Operations Committee
if more than a quorum is present.
2. The purpose of an emergency meeting
shall be to conduct specific business that is on too short a time frame
to be dealt with in a special meeting.
3. A majority vote of the Operations
Committee present and voting shall determine the appropriate action to
be taken. Within 7 days of the emergency meeting, the Operations
Committee must inform the general membership of any action taken.
Notification may be by mail, telephone, or electronic means.
A. Nominating Committee. (See Article
B. Operations Committee. (See Article
VI, Operations Committee.)
C. Committees other than the Nominating
and Operations Committees shall be established by the membership from time
to time as the need arises.
D. Membership in any committee other than
the Nominating and Operations Committees shall be open to any member.
E. Each committee other than the Operations
Committee and the Nominating Committee shall choose its own chair.
F. Expenditures on behalf of C.O.P.A. shall
require prior approval of the Operations Committee. Incurring of
any expense without prior approval shall be at the risk of the committee
or person incurring said expense. Committees or individuals wishing
reimbursement shall submit a written request with receipt(s) to the Operations
G. Committees or individuals wishing advance
funding for major projects shall present a written proposal to the President
for consideration at the next membership meeting.
A. These initial Bylaws shall continue
in effect past the March 2001 organizing meeting only if ratified by a
majority vote of the petitioners present and voting on that date.
B. The Bylaws may be amended by a 60%
vote of the membership present and voting at any general meeting.
Notice of the proposed amendment(s) must be given by mail at least 30 days,
but not more than 40 days prior to the meeting at which the vote is taken.
C. The parliamentary procedures of C.O.P.A.
shall be the rules contained in the latest edition of Robertís Rules of
Order, Newly Revised, in all cases not covered by these Bylaws.
RELATIONS EXTERNAL TO C.O.P.A.
Official representation to the public
and communication with the media shall reside with the President or any
person or persons appointed by the President.
This organization may be dissolved in one
of two ways:
A. If C.O.P.A. fails to hold an annual membership
meeting, the Operations Committee shall vote on whether or dissolve the
organization. It shall required a two-thirds vote of the Operations
Committee to dissolve; or
B. If (TBD) % of the members submit a petition
to dissolve the organization to the Operations Committee, a ballot to dissolve
shall be sent to the total membership. It shall require a majority
vote of the ballots returned to dissolve.
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